INTAKE MANAGER
Turn Every Referral Into a Clean, Billable Order
Process orders from fax to billing in minutes.
Received
Reviewed
Created
Speed. Accuracy. Returns.
Faster Processing
From 6 minutes to under 1 minute per order.*
Fields Extracted
Patient data, insurance details, diagnosis codes — whether typed or handwritten.
Average ROI
Customers report 4x returns from labor savings and faster processing.
*Precision Medical case study, 2026
Every day your patients wait, your clinicians lose confidence
Critical windows close
Payor deadlines don't wait for slow intake. Miss an appeal window and that revenue is permanently gone.
Clinicians stop referring
Frustrated clinicians watch their patients wait weeks for wheelchairs, oxygen, or hospital beds. They stop referring to you and choose DME providers who move faster.
Patient care suffers
Every extra day is another day your patient can't walk, breathe easier, or sleep safely. Extended wait times damage clinical outcomes.
How Intake Manager works
From fax to billing, automatically
Fax, email, portal uploads, or SFTP. Documents process immediately in any format.
Pulls 100+ fields. Validates data quality before anything reaches billing.
Data flows directly into Brightree or NikoHealth. Patient accounts and orders created automatically.
Orders appear complete in your system. Your team handles exceptions only.
Every product you supply
From wheelchairs to oxygen, diabetic supplies to wound care.
Trusted by leading DME suppliers
"Notable Systems makes me feel like a valued customer. Unlike larger tech companies where you're just a number, they are truly customer-centric in everything they do."
Andy Moreno
President, Revenue Management
"Beyond the solution itself, the team is amazing. They are incredibly knowledgeable and always go the extra mile to ensure everything is working and resolved quickly."
Stephanie LaBelle
Senior Business Relations Manager
"The team goes above and beyond to understand our challenges and support our journey. No one in the industry is as responsive and supportive as Notable Systems."
Lindsey Moon
System Support Director
See how Intake Manager clears your referral backlog.